Real-Time Appointment Scheduler Application to Improve Conversions

May 18, 2018

About Our Client

Client Logo - PellaHeadquartered in Pella, Iowa, privately-held Pella Corporation offers a full range of energy-efficient windows and doors, including residential and commercial products for new construction, remodeling and replacement projects. Known for innovation since the company was founded in 1925, their mantra is they “can offer customers windows and doors to meet virtually any design or budget.” Manufactured at sites across the USA, Pella Windows and Doors are available across North America and in select countries overseas. As a service to customers who choose to have their local Pella representatives coordinate installation of Pella Windows or Doors, Pella allows consumers to conveniently schedule in-home consultations for window or door replacement online through


Real Time Appointment Setting

Pella had several business challenges and drivers which included improving upon their prospect/appointment conversion and speeding up the rollout of campaigns and channel opportunities. After reviewing their online presence and objectives they realized they needed to address the following challenges.


  • Move the RTA, “real-time appointment” setting application on to Oracle WebCenter Sites CMS
  • Add time slot management functionality
  • Incorporate QAS address validation
  • Increase prospect/appointment conversion
  • Speeding up the rollout of campaigns and channel opportunities
  • Improve prospect/appointment conversion
  • Increase personalization and visibility into clients and prospects
  • Channel rxpansion
  • Overspending on paid traffic, not enough owned and earned
  • Increase conversion rates and deployment of campaigns

Solutions & Services Provided

  • The RTA application is an appointment scheduler comprised of several HTML-based data input screens whose data, upon completion, are serialized into XML, and placed on a JMS queue where it is fed into the corporate CRM system
  • Developed using the Oracle CSDT and SVN, which allowed the HGS Digital team and the Pella team to work both remotely and collaboratively
  • Front end was built using AJAX, JSON and Jquery and supports all modern browsers
  • Migration from SharePoint to WebCenter sites for ease of maintenance and ability to implement personalization strategies to help increase targeted messaging online
  • Full implementation plan including the integration of WebCenter content and Eloqua


  • Faster rollout of campaigns and channel opportunities
  • Higher conversion of appointments resulting in increased revenue
  • Reduced dependency on external partner spend
  • Process efficiency gains through consolidation of content repositories and integration of solutions
  • Leverage content marketing to drive organic traffic, target top of the funnel traffic

Visualization of Project Outcomes

Pella RTA
Pella - RTA 2

HGS Digital has over 12 years’ experience building digital solutions and over a decade of experience in delivering successful cloud solutions to leading enterprises. We firmly believe cloud computing can fundamentally change the technology landscape and contribute to business success. Delivering the client’s CMS in a fully managed cloud model empowered them to reduce total cost of ownership (TCO) and achieve digital transformation with improved customer experiences.

Let our vision and expertise help you get ahead.